GDPR-Compliant Email Outreach

GDPR Basics for Email

The General Data Protection Regulation (GDPR) affects how businesses can collect, store, and use personal data — including email addresses.

Key principles:

• Lawfulness - Have a valid reason to process data
• Purpose limitation - Use data only for stated purposes
• Data minimization - Collect only what you need
• Storage limitation - Don't keep data longer than necessary

Lawful Basis for Processing

For B2B email outreach, you typically rely on:

• Legitimate interest - For relevant business communications
• Consent - When explicitly obtained

Always document your lawful basis and be prepared to demonstrate compliance.

Local-Only Advantage

Outboxer's architecture supports GDPR compliance:

• No third-party processors - Your data stays on your machine
• Data sovereignty - Complete control over your information
• Easy deletion - Remove the app, data is gone
• No hidden transfers - Know exactly where your data is

Compliance Checklist

• [ ] Document your lawful basis
• [ ] Provide easy unsubscribe options
• [ ] Honor data subject requests promptly
• [ ] Keep accurate records of consent
• [ ] Minimize data collection
• [ ] Secure your local data